Axia Medicine, Privacy Policy

Last updated: February 20, 2025

1. Introduction

Axia Medicine ("we," "our," or "us") respects your privacy. This Privacy Policy explains how we collect, use, and protect your information while using Axia Medicine’s Smartomics App ("App").

2. Information We Collect

We collect the following information:

• Contact information: e.g. name and email address, for the purpose of maintaning your personal Smartomics account and sending communications, e.g. our newsletter.

• Survey responses: self-reported information, provided within surveys on the app, is collected and automatically anonymised.

• Usage preferences: anonymised usage data is collected automatically, e.g. amount of time spent on a specific screen of the App, date and time a specific functionality was used, error logs, etc.

• Preferred third party organisations: users of the App are able to select third party organisations as preferred partners for community engagement, service delivery or research studies. This usage data is collected to facilitate the engagement process, based on the user's preferences.

3. How We Use Your Information

• To personalise the app’s user experience and facilitate participation initiatives like surveys or research studies.

• To analyze anonymyzed, aggregated user experience data to keep improving the App.

• To communicate with users when they have opted in for being recontacted.

4. Data Security & Storage

• All collected data is stored securely in data centers based in the United States. User data is strictly monitored and is never allowed to leave US borders.

• No personally identifiable information is stored beyond what is necessary to provide access to the App’s functionalities, and only based on user preferences and subject to user consent.

• Individual user data will not be shared or sold to third parties. Aggregated user data will not be sold to third parties. Individual users can choose to user Axia Medicine’s platform to sell limited access to their own data to third parties, for use cases and jurisdictions where it’s permitted. Our role is to facilitate a transaction initiated by the user, and we will never sell your data directly.

• None of our partners are allowed to sell access to data users have given them access to.

5. User Rights & Choices

• App users can only access the Smartomics app after reviewing and consenting to the app’s Terms and Conditions.

• Users can request deletion of their data at any time by emailing contact@axiamedicine.com. When a data transaction has been completed, data access to a copy of the shared data will continue until the conclusion of the data sharing agreement. Today the maximum limit is 12 months. In case of data deletion request, once the data access agreement expires all remaining user data will be deleted from the platform.

• Aggregated, anonymised data used for App product improvements cannot be reconnected to individual accounts, so it’s not possible to recreate data for which deletion was requested.

6. Limitation of Liability

To the fullest extent permitted by law, Axia Medicine shall not be liable for any direct, indirect, incidental, special, or consequential damages arising from or related to the use of the Smartomics App.

8. Governing Law These Terms are governed by and construed in accordance with the law and Courts of England and Wales. On the date of 20th February 2025, the app is not yet subject to HIPAA regulations, as it does not collect or store protected health information. However, we comply with applicable privacy laws and best practices.

When the app is formally launched, it will be in compliance with required state and federal regulations.

9. Changes to This Privacy Policy We may update this Privacy Policy as necessary. Continued use of the Test App after modifications constitutes acceptance of the revised policy.

10. Contact Information For any privacy-related inquiries, please contact us at contact@axiamedicine.com.